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4 Ways to Make Payroll Management Simple for Everyone

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An important part of keeping your business running effectively is paying your employees. While payroll may not be one of the most fun tasks to do, it must be done consistently. Here are some methods you can implement to assist in making the process of managing payroll much easier for your business.

Outsource It

One of the easiest ways to make payroll simple for your operations is to simply outsource it. When you pay an accounting firm to handle your payroll, all you need to do is submit hours and they can handle it from there. There’s no need to spend your time doing the calculations of withholding and so forth. This option will cost your business money to implement but will be well worth it in the time you save from doing consistent payroll-related tasks each month.

Payroll Software

Payroll software, also referred to as compensation management software, is a digital program that you can utilize to minimize the amount of time you spend each week on payroll. It’s fair to say that these programs will take some time to initially setup. You’ll need to input key information such as employee name, contact details, pay rate, overtime rate, withholding options, and so forth. However, once you have every employee set up in your system, you’ll be preparing yourself for ease in the future. Each week you’ll just need to enter in their hours worked, both regular and overtime. Then, the system will do all the necessary calculations for you.

Consider Salary Only Pay Rates

When it comes to simplifying payroll, only utilizing salary pay rates is one way to do it. This makes life simple as the same salaries are processed week after week. Alterations would only need to be made in rare circumstances, such as bonuses. Assessing whether or not salary only positions will work for you is an individual decision.

Provide Self-Service Options

When you implement a payroll software system, your employees can have a self-service area to update their information and get payroll data. This can help to simplify things on your end as you won’t need to physically print out pay stubs, ask for updated information, and so forth. By having a specific self-service section that is built into many payroll systems, employees can simply login to their specific area. They’ll be able to update their information, such as their address, and be capable of printing off paystubs for recent weeks.

Making payroll management simpler for your business is the key to expansion. Payroll is one of those things that you can’t skip. Rather, it’s a consistent practice that must be done weekly. Therefore, it makes sense to implement some of the management solutions above to help decrease the amount of time and effort you spend on doing payroll-related tasks each week.


Anita Ginsberg is a freelance writer from Denver, CO. She studied at Colorado State University, and now writes articles about health, business, family and finance. A mother of two, she enjoys traveling with her family whenever she isn’t writing. You can follow her on Twitter @anitaginsburg


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