How to Find the Best Way to Track Your Expenses as a Small Business

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One of the most difficult things you can do is become an entrepreneur. While the possible upsides of success are high, running a small business can be extremely difficult. This is why so many end up failing in the end. One of the common reasons for such failures is the inability to properly track expenses. If you can’t do that, insolvency is almost guaranteed. Thankfully, there are strategies you can use to more accurately account for all your small business expenses. Below are just a few.

Separate Personal Expenses from Business Expenses

One common problem small business owners encounter is the difference between personal expenses and business expenses. While you may feel there is overlap, there shouldn’t be any if you want accurate accounting and to follow tax laws. Create separate bank accounts for your own personal needs and for your business expenses.

Invest in the Right Software Solutions

Physically tracking every single business expense on your own is almost impossible. It will certainly eat up all your time that should be saved for more important work. Instead, you need to find a software solution that can accurately automate the process for you. Cloud accounting software is an excellent choice that can do just that while providing you with the ease of use and reliability inherent in cloud-based applications.

Make Sure Business Expenses Are Immediately Logged

It’s part of human nature to forget about things at certain times. Even small business owners make business purchases they end up forgetting having made later. This is why it’s extremely important to log every single business expense as soon as the purchase is made. Supplying this information to your accounting software immediately can prevent you from forgetting to do so at a later time.

Review the Numbers on a Routine Basis

Accurately tracking small business expenses means having to look at the numbers on a routine basis. Take a look at your books at least once a week. This will allow you to spot errors and significant issues you may have not noticed otherwise. You’ll be able to ensure everything is in good standing. Also analyze the overall trends from time to time. You may, for example, find that your expenses are steadily increasing and be able to make adjustments to change those negative trends.

Overall, accurately tracking expenses is required for your small business to survive for both the long term and the short term. Don’t get lackadaisical regarding understanding the full scope of what it costs to run your business. Being ignorant of your own business expenses is not acceptable and will certainly lead to your downfall.


Lizzie Weakley is a freelance writer from Columbus, Ohio. In her free time, she enjoys the outdoors and walks in the park with her three-year-old husky, Snowball.


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